Back in the mid-90s, elearning teams operated like assembly lines.
Researchers sourced the materials, writers structured the courses, graphic designers focused on visuals, and programmers made everything work.
Each role had its lane, and collaboration was more of an exception than a rule.
When each element was completed it was passed down the line. Programmers waited for graphics to be completed. Problem with a graphic? It was sent back down the line to the designer to fix.
But the industry has come a long way since then, and if your team is still stuck in the past, you might be missing out on the innovation driving modern elearning solutions.
From Silos to Synergy: A Revolution in Team Dynamics
The old way worked for a while, until demands for more interactive and engaging content started piling up.
Learners didn’t just need courses; they needed experiences.
Suddenly, graphic designers were animating, programmers were dabbling in design, and instructional designers were wearing multiple hats.
This shift wasn’t just about efficiency; it was about necessity.
Teams also wanted to use the development tools. People wanted to get involved and the teams naturally become more dynamic and flexible.
Scott Hewitt shares “The biggest change in elearning development teams has been the shift from clearly defined roles to more dynamic, multi-skilled individuals. Writers now do instructional design, understand software, and can help with basic graphic edits. This flexibility has improved the overall output.”
Unfortunately we still read posts where people post about how they are ‘allowed’ to do a specific role, particularly in instructional design. This isn’t something that we’ve ever agreed with and we’ve stuck by it with our award nominated programme with computer game design degrees.
Tools like cloud platforms and real-time review systems changed the game, making teams more agile and collaborative.
By breaking down silos and encouraging multi-disciplinary approaches, teams unlocked new levels of creativity and responsiveness. This wasn’t just evolution—it was revolution.
In our teams we looked beyond the traditional routes, we encouraged the teachers, musicians, game designers and creatives to be part of the team.
Here’s Why This Matters
Consider this. A designer crafts a visually stunning interface in isolation.
It’s beautiful, but it’s also confusing, and learners can’t use it effectively.
The project flops. Not because the team lacked talent, but because it lacked input from team members. They’ve not taken input from people about the interactive, how does it work? How will the software make it work?
This isn’t just a theoretical risk, isn’t it? Well no. This happened to a project that Scott Hewitt worked on at the start of his career when a brilliant interface was so complex that users just couldn’t get to the content.
What happened – a full redesign and budget burned!
It’s a reminder that great elearning is a team sport, and collaboration is the foundation of impactful content.
When everyone’s voice is heard, from the programmer to the project manager, you get a product that’s not only functional but also engaging and effective.
What Makes Modern Teams Tick?
Today, successful teams thrive on flexibility and innovation. Tools like Trello, Asana, and Basecamp have transformed workflows, streamlining everything from project management to content reviews.
Real-time collaboration means that instead of marking up static PowerPoint slides, team members can annotate directly on course material, track changes, and iterate faster than ever before.
Hewitt shares, “Technology has made the process faster and more collaborative. Designers have become animators, and programmers can handle graphics, making roles much more fluid. Everyone now has a better understanding of each other’s contributions, leading to better teamwork and outcomes.”
Clients, too, have become part of this process. Modern elearning teams educate their clients on these tools, involving them in reviews and decisions to align expectations and ensure smoother project delivery.
The result? Courses that are not only cutting-edge but also precisely tailored to meet client needs. You get feedback that works and is aligned to the client’s needs.
The Power of Role Flexibility
In the past, every team member stuck to their defined role, but today’s teams are far more fluid.
A graphic designer might animate an interactive sequence, or a programmer might offer insights on usability design.
This flexibility doesn’t dilute expertise, it improves the project. By sharing skills and perspectives, teams can tackle complex projects more creatively and efficiently.
Streamlining the Review Process
“The review process has become much quicker with tools like Articulate Review 360, which provide an audit trail. This system ensures everyone can access and track edits without losing track of changes, unlike the old days of chasing emails.” Hewitt shares.
The ability to streamline reviews ensures that teams stay focused and efficient, saving valuable time and maintaining project momentum.
Managing Scalability and Focus
As teams grow and projects scale, maintaining focus becomes critical. While modern tools help streamline workflows, they can’t replace the need for effective leadership and organisation.
Scott Hewitt explains, “The biggest challenge with scalability and project management is maintaining focus. You need one project manager per project to ensure clarity and momentum. It’s important to understand the project’s progress, but the process shouldn’t hinder the actual work.”
A dedicated project manager ensures clarity, tracks progress, and keeps the team aligned without overburdening the creative process.
The future of elearning is dynamic, collaborative, and fast-moving. Here are some actionable steps to help your team adapt:
- Encourage Flexibility: Let team members explore roles outside their specialties. When designers understand coding constraints or instructional designers grasp visual design principles, the team becomes stronger.
- Adopt Smarter Tools: Platforms like monday.com, basecamp and asana don’t just simplify workflows—they create transparency and foster teamwork.
- Value Every Perspective: Make cross-disciplinary input a core part of your process. Encourage team members to challenge ideas and contribute beyond their roles.
- Educate Your Clients: Guide clients through new tools and workflows, making them an integral part of the team. When they’re aligned with your process, projects run more smoothly. Don’t assume that they will understand them straight away.
- Foster Continuous Learning: Invest in training and development for your team. The more adaptable your team is, the better prepared they’ll be for the challenges of tomorrow.
What’s Next for Elearning Development Teams?
The industry isn’t slowing down. With the rise of AI and automation, teams will have access to even more tools that simplify workflows and enhance creativity.
Imagine AI-driven design tools that create interactive elements in minutes or automation platforms that handle complex coding tasks.
But one thing won’t change: the need for collaboration. No matter how advanced the tools become, the success of a project will still depend on how well your team works together.
Are You Ready to Build the Future of Elearning?
The way we develop and deliver elearning is evolving, and so are the teams behind it. By embracing collaboration, adaptability, and cutting-edge tools, you’ll not only keep pace but lead the charge.
So, ask yourself: Is your team ready to step into the future of scalable, impactful training? The tools and opportunities are there..
Questions About Elearning Development
What does an elearning developer do?
An elearning developer designs and builds digital learning materials like courses, quizzes, and simulations. They work with tools like Articulate360, combining instructional design, multimedia, and technical skills to create engaging, interactive content.
What are the four stages of elearning?
The four stages of elearning are:
- Analysis – Define goals, audience needs, and content scope.
- Design – Plan the course structure and visual elements.
- Development – Build the course using tools and technology.
- Implementation and Evaluation – Launch the course and gather feedback for improvement.
What is the process of elearning development?
Elearning development involves analysing the needs, designing content, creating interactive materials, reviewing with stakeholders, and deploying the final product. Feedback loops ensure alignment with objectives, and updates keep the content fresh and relevant.
How much does it cost to develop an elearning course?
Costs vary based on complexity and length. Basic courses may cost £2,000–£5,000, while advanced courses with multimedia and interactivity can range from £10,000–£30,000 or more. Factors like tools, customisation, and expertise also impact pricing.
